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Cairneyhill Community Council – August 2014 Minutes

Minutes of the Meeting held on Tuesday 5th August 2014

at 6.30 pm in Cairneyhill Church Old Manse


Present: Community Councillors; A. Arbuthnott, A. Macdonald, D. Richards and G. Roxburgh.


Apologies: Cllr. A. Callaghan and N. Hamilton.


In Attendance: Cllr. B. Clelland and T. Spence.


1. Welcome and Introductions

A. Arbuthnott was in the Chair, and welcomed everyone to the meeting and outlined the relevant fire and safety regulations.


2. Minutes of the meeting held on 3rd June

Minutes of the meeting of Cairneyhill Community Council held on Tuesday 3rd June were read and their approval was proposed by D. Richards and seconded by A. Macdonald. The Minutes were then accepted as a true record and signed by the Chair.


3. Matters arising

3.1 Youth Club: A ‘bag packing for charity’ event was held with the co-operation of ASDA and raised £450.00 for CPPP and a programme of activities would continue through most of the school holidays thanks to a grant from Fife Council.

3.2 Play Facilities: Fund raising activities were continuing and the new committee was chaired by M. Hunter.


3.3 Traffic Management: The bollard warning of the abrupt narrowing of the road at the Controlled Pedestrian Crossing had been erected.


4. Flooding Issues

4.1 Northbank/Drummormie Road flooding: Scottish Water and Fife Council have inspected all the underground systems and declare that everything is in line with current regulations. The issue of the suitability, or otherwise, of the pumps remains to be proved and will continue to be monitored by the Community Council.

5. Police Report

Community Engagement Meeting was held on 14th July and it was reported that 34 calls had been made to the Police but no serious crime or vandalism was recorded. The next Community Engagement meeting would be held in the Church Hall, Limekilns on 15th September.

6. Planning

6.1 Planning Applications for July: An application had been permitted with no conditions for a one and a half storey extension to a house at 6 Pitdinnie Road.


6.2 FifePlan: Agents of the developers for Forrester Park and Muir Homes had held public meetings in Cairneyhill and the Community Council would monitor the situation and continue the required brief to obtain all relevant information and take relevant action if required.

6.3 Wemyss Estates: Savills, agents for Wemyss Estates, had requested a meeting with the Community Council to explain their position with regard to the FifePlan and the Secretary sought permission to organise such a meeting on the understanding that it was purely for information gathering purposes. The Council unanimously agreed. Action Secretary


7. Secretary’s Report

7.1 Correspondence List for July: The Secretary detailed the 13 items of correspondence which were noted by the Council.

7.2 Summer Flower Festival (Cairneyhill Parish Church): The Community Council discussed and agreed approach. Action Secretary


8. Treasurer’s report

8.1 The Treasurer indicated that the Council’s No 1 account had a balance of £778.64 and the Cairneyhill in Bloom account had a balance of £766.47.


9. Community Action Plan

A meeting is to be scheduled with Local Area Committee and meeting with Rotary will be re-scheduled after the holiday season.

10. Cairneyhill in Bloom

10.1 The Judging for Beautiful Fife took place on the morning of 22nd July and the Beautiful Scotland one on the afternoon of 5th August.

10.2 Results would be known at the appropriate award ceremonies to be held in September and Cairneyhill in Bloom would be represented at both events.

10.3 Roundabout sponsorship: On-going.

11. West Fife Forum

There was no report.


12. Any Other Competent Business

12.1 The Vice-Chair requested permission to bulk-buy the Remembrance Day wreaths for the various organisations in the village, including the Community Council, and this was agreed. It was also agreed that the lady who manufactures the special wreath to commemorate the Battle of the Somme, laid each year by the Community Council, should receive official thanks. Action Secretary

12.2 The availability of the Fleet Playing Fields was brought to the attention of the Council.


13. Date of next meeting

The next meeting of Cairneyhill Community Council will be held on Tuesday 2nd September in

Room 1 of Cairneyhill Church Old Manse starting at 6.30 pm


There was no further business and the meeting closed at 20.00 hours


Cairneyhill Community Council – February 2013 Minutes

Minutes of the Meeting held on Tuesday 5th February 2013

at 6.30 pm in Cairneyhill Primary School


Present: Community Councillors A. Arbuthnott, N. Hamilton, M. Hunter, A. Macdonald, D. Richards, G. Roxburgh and T. Spence.


Apologies: A. Sinclair and M. Kibble-White.


In Attendance: S. Anderson, Cllr A. Callaghan, F. Clark and A. Wilson.


1. Welcome and Introductions

A. Arbuthnott was in the Chair and welcomed Fiona Clark and Alison Wilson from Fife Elderly Forum to the meeting.


2. Minutes of the meeting held on 4th December 2012

Minutes of the meeting of Cairneyhill Community Council held on Tuesday 4th December were read and their approval was proposed by M. Hunter and seconded by A. Macdonald. The Minutes were accepted as a true record and signed by the Chair.


The Chair invited the representatives from ‘Fife Elderly Forum’ to address the meeting, and as this group has been formed to co-ordinate services for the elderly in Fife, the Council was able to pass on contact details of the limited services for the elderly currently available in the village. The Chair thanked the two ladies on behalf of the Community Council and they then left the meeting.


3. Matters arising

3.1 Traffic issues: Following the visit from Iain Henderson from Fife Council (Transportation) it had been confirmed that Fife Council had abandoned plans for an uncontrolled pedestrian crossing near the Maltings and had agreed to design and cost a controlled crossing at some point between the two bus stops West of Drummormie Road with the hope that it would be included in the 2014 budget. The suggestion that barriers be erected at the speed cushion to the east of the school entrance was rejected as it was thought that it would create problems for wheel chairs, prams, etc. The traffic signage at the roundabout will be altered in the next financial year to include Cairneyhill.

3.2 Youth Club: A meeting had been held with Fife Council officials but no Youth Worker had been appointed and the Club had not met to date. The location of equipment purchased by Cairneyhill Youth Club was being pursued and it was intimated that two Youth Club members would be invited to join the Management Committee.


3.3 Room Hire Charges: This was an on-going investigation. Action Secretary

3.4 Burial Ground Wall: Following the recent substantial repairs to the surrounding wall of the Church Burial Ground the security fence had been removed allowing unrestricted access to the site. A vital piece of Cairneyhill history has now been preserved for future generations thanks to the efforts of Fife Council, the Community Council and Councillor Alice Callaghan.


3.5 Core Path: Agreement in principle had been reached with the landowner for access through private land which could enable the objective of a split Core Path, providing easy and a more adventurous route, to be developed. A 20 metre gap at the South East end of the Core Path would require some expenditure and grant aid would be required.


3.6 Play Park: A number of parents had contacted the Community Council regarding the limited play park facilities in the village. It was decided that the route to be followed was the formation of a group of interested people to engage in fund raising activities which would attract grant aid. The Community Council would provide start-up funding and advice, and Maureen Hunter agreed to be the initial contact. Secretary to place article in ‘Grapevine’


3.7 First Responders: The Red Cross had indicated a willingness to help with the formation and running of a ‘First Responder’ group if sufficient numbers could be found. Secretary and Press Officer to place articles in ‘Grapevine’ and local Press.


4. Flooding Issues

4.1 A meeting of Community Council, Fife Council, Scottish Water and perhaps SEPA was still required to finally establish progress and responsibilities. Action Chair/Councillor Callaghan


4.2 Meeting with Gala Committee representatives established that contracts had been negotiated and that if the Gala had to be cancelled due to the condition of the field the Gala Committee would lose at least £2,000. No alternative site was available as even if permission was granted to use South Acres problems related to electrical power supply and toilet facilities would prove too expensive.

4.3 The proposed letter from Councillor Callaghan to residents with riparian responsibilities had been withheld until legal advice had been obtained.


5. Police Report: Due to operational requirements the Community Police Officer was unable to attend. His report indicated that the Domehawk camera was back in place and that as two further cameras had been purchased it should stay in position for much longer periods. The next Community Engagement meeting would be held on Thursday 7th March at 19.00 hours in Cairneyhill school.

6. Planning

6.1 Planning Applications for December/January: Change of use from public open space to private garden ground and erection of fencing to side, one and a half storey extension to side and porch extension to other side of house at 34 Grey Craigs. Application refused (reasons not given at present)

6.2 Scrutiny of applications: The Council was informed that planning applications would in future be scrutinised by one of three centralised committees.


6.3 Fifeplan: Secretary reported difficulties in accessing consultation documents.


7. Secretary’s Report

7.1 Correspondence List for December/January: The Secretary detailed the 23 items of correspondence for the months of December/January which were noted by the Council.


7.2 The formal approval from the Community Council for the local Scouts to hold a Parade in the Main Street had been submitted to Fife Council.


7.3 The Secretary ascertained which areas of the Council’s work should be included in the Community Council section of the next edition of the ‘Grapevine’. Action Secretary


8. Treasurer’s report

8.1 The Treasurer reported that the main account had a balance of £1542.19 but as the Community Council had agreed to retain a Reserve Fund of £1,010.89 this constituted an actual working balance of 531.30. The Cairneyhill in Bloom account had a balance of £988.19. The ‘Heritage’ account had been opened as agreed by Council.


9. Community Action Plan

9.1 The sub-group reported on their activities to acquire grant aid, essential for the advancement of the objective to develop a Community Action Plan for the village. An offer of grant aid had been received for the production of a Newsletter. The group requested that a separate bank account be created under the umbrella of the Community Council – this was agreed by the Council. The Council acknowledged the work that had been done by T. Spence and the original investigation work by R. Tennant and which the Council felt should be acknowledged. Action Treasurer and Secretary


10. Cairneyhill in Bloom

10.1 Confirmation had been received that a reduced grant of £430 from Fife Council would be paid into the Floral Account after the start of the next financial year.


10.2 Application instructions and information had been received from Beautiful Fife and Beautiful Scotland organisations and would be completed after the Cairneyhill in Bloom group had their first formal meeting of the year. Action Secretary

11. West Fife Forum

There was no report.


12. Any Other Competent Business

12.1 It had been noted that representation to Fife Council had been successful and that our dedicated street orderly had made a welcome re-appearance.


13. Date of next meeting


The next meeting of Cairneyhill Community Council will be held on Tuesday 5th March in Cairneyhill Primary School starting at 6.30pm


There was no further business and the meeting closed at 21.00 hours

 

 

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